All businesses today use accounting software to manage their finances. This has numerous advantages and can work out very well especially for start-ups and small scale businesses. Just like an accounting team, accounting software is integral to monitoring the health of the business, analysing profit margins and losses, ensuring timely sales and salaries as well as tax payments. Since the entire process is automated, it takes very few people to actually overlook the process. This results in a cost-effective solution for financial management, centralised regulation of finances and taxes, increased productivity, accurate data generation and more transparent records.
There are different kinds of accounting software that can be used for every particular company. The healthcare sector and the fashion industry cannot possibly use the same kind of accounting software. Similarly, the kind of accounting software that a multinational corporation will be able to use will not be the same that a family-owned business can afford. There are different kinds of accounting software with specialised applications. The most commonly used are as follows:
Database accounting software.
This is used by most big corporations and multinational businesses which typically have high gross revenue. Data is extremely secured in this kind of software, and one needs to hire a systems engineer, consultant and a security team to keep this software running to its full capacity. This kind of software can handle the basic tasks such as financial management, as well as perform more complex and sophisticated functions. These are extremely secure against malware risks and are very flexible. However, they are also extremely expensive to maintain and install.
2. Cloud accounting software.
This is the most commonly used kind of accounting software. It is mainly used to start-ups and small to medium sized businesses. This is available online and uses cloud service to offer accounting solutions to customers. The data can be accessed through the internet by certified personnel. In terms of maintenance and installation, this is probably the cheapest and most affordable accounting software, and is extremely flexible in its applications. This can be synced with bank accounts as well, and due to the cloud services, can be accessed from anywhere. There is a certain data security risk involved, due to it being available online.
3. Installed accounting software.
Accounting software is also available in the form of CDs and DVDs which can be connected with the device to install the software. The installation is quite easy and these are especially useful in areas with limited internet connectivity. This kind of software is very easy to use and can be used by small businesses and start-ups as well. However, this cannot be used in multiple PCs since the manufacturer limits usage to only a certain number of devices. The data available can only be accessed through the device and not online.
These are the main kinds of accounting software used in most businesses. Before selecting one for your business, it is a good idea to research on the exact applications of each and then settling on one that would align well with your business objectives.